Your wedding day must be perfect the best day of your life. At the Bathurst Convention and Function Centre, we will plan as little or as much detail as you need to make your wedding day unique and memorable. A combination of innovative ideas, experience, enthusiasm, plus high quality cuisine and fine Australian wines, will be a reflection of your unique taste and personal style.
The “Cedar Room" is our very popular reception room accommodating as little as 50 guests to larger groups of 150. Fully air conditioned and heated, this inviting room overlooks the gardens and rose arbour the ideal setting for your wedding ceremony or pre dinner drinks.
If you prefer, our "Acacia Room" can accommodate 30-60 guests. Beautifully polished parquet floors and timber panelling, with an open fireplace in the adjoining Lounge, make this a cosy and elegant setting for a smaller wedding celebration.
We can offer you a comprehensive choice of menus ranging from cocktail parties and buffets, to elegant smorgasbords and formal dinners. Vegetarian, allergy free dishes or individual preferences can be catered for.
For example, a three course served dinner plus hors d’ouevres plus tea/coffee/mints is from $55.00 per person.
Fully licensed bar facilities are available. We can provide an extensive beverage and wine list, at very competitive prices. If you have a preference that is not on our wine list, please enquire as to its availability. Cost of bar staff is included in room hire fees if exceeding $1,100.00 in bar takings. An appointment 2 weeks prior to the reception is recommended to discuss your bar requirements. We regret that due to licensing laws, we are unable to permit any party to bring liquor onto, or to be taken off, the premises.
Bar Attendants (For Cash Bars)
Suggested bar attendant ratio is 1:50 guests, depending upon the nature of the function. In the event of the hiring of extra bar staff, a surcharge of $150.00 (minimum 5 hours shift) will apply per extra bar attendant. Pre payment is required on dry till 1 week prior to reception.
Confirmation of booking / final payment
A minimum deposit of $550.00 is required as confirmation of your venue booking, and will be deducted from your final account. Cheques should be made payable to the Bathurst Convention and Function Centre. EFTPOS available. We accept Mastercard, Visa and Amex.
Part payment may be made at any time, however, full payment is required one week prior to your reception, unless arrangements are made in advance with the Co ordinator.
Cancellation /Transferred Bookings
Should you unfortunately require to cancel your function, your confirmation deposit will be retained by Bathurst Convention and Function Centre. In the event the cancelled function date is re let, Bathurst Convention and Function Centre will refund your initial deposit in full.
If your confirmed function is transferred from one date to another, a second minimum deposit of $550.00 will be required. When the original date is re let, the full deposit will be refunded.
Please be assured we will do our utmost to re let all cancelled and transferred function dates.
Venue Charges / Seating Capacities
The "Cedar Room" has a formal seating capacity of 200 when the dance floor is fully utilised for seating.
The Foyer and Lounge can also be utilised, as required to accommodate maximum numbers. The Bathurst Convention and Function Centre is licensed as a public hall of entertainment venue for 300 people.
Function Floor Plan
To complete the final arrangements of your reception, a floor plan with table placement and numbers is essential. These details are required within the week prior, and will assist us in ensuring your reception is conducted with a minimum of fuss.
If required, it is important to confirm all music arrangements when booking your reception. Bands, discos, etc will need to contact us for set up times in order to access the function room. We can recommend and assist in the hiring of musicians from modern tastes to classical, providing an entertaining evening.
Minimum numbers of guests should be confirmed 7 working days prior to the date of the reception, and will confirm the minimum number to be billed.
The tables are dressed with white linen tablecloths and table napkins in a colour of your choice, ready for your floral decorations. If required, we can arrange a florist with whom you can co ordinate your particular decorations in a style and colour to suit. We can assist with information on chaircovers and sashes, backdrops, balloons, etc.
It would be our pleasure to advise and assist with any additional arrangements, such as celebration cakes, photographer or Master of Ceremonies.
If no function is held here on the evening before your reception, the room will be set up by 2.00pm the day before, ready for your decorations and place cards.
Every endeavour will be made to maintain prices as printed, however, these are subject to alteration without notice.
Two apartments are located on-site, the Champagne Rose Suite and the two bedroom Claret Ashe Suite. If you book your reception at the Bathurst Convention & Function Centre, then family and/or friends may receive a 10% discount on accommodation. (See Specials)
The Bathurst Convention and Function Centre will take all reasonable precautions to ensure the safety of the personal property of its guests, but cannot accept responsibility for losses resulting from theft, or damage.
Damage to Venue Property
The organisation or person booking the function is responsible for any damage sustained to any part of the Bathurst Convention and Function Centre during the function, due to misuse or negligence.
Please do not hesitate to make an appointment with our Co ordinator on (02) 6331 2423 to discuss further details. Allow us to show you at your leisure Bathurst's finest reception centre.
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