Celebration Functions

Whatever the occasion, your function is important. At the Bathurst Convention and Function Centre, we will plan as little or as much detail as you need to make your special occasion unique and memorable. A combination of innovative ideas, experience, enthusiasm, plus high quality cuisine and fine Australian wines, will be a reflection of your unique taste and personal style.

The Venue

The "Cedar Room" is our very popular function room, accommodating as little as 50 guests to larger groups of 150. Fully air conditioned and heated, this inviting room overlooks the gardens and rose arbour the ideal setting for your pre dinner drinks.

If you prefer, our "Acacia Room" can accommodate 30-60 guests. Beautifully polished parquet floors and timber panelling, with an open fireplace in the adjoining Lounge Bar, make this a cosy and elegant setting for a smaller celebration.

The Menu

We can offer you a comprehensive choice of menus ranging from cocktail parties and light buffets, to elegant smorgasbords and formal dinners. Vegetarian, allergy free dishes or individual preferences can be catered for.

Sample Served Menu

Sample Buffet Menu

Bar Facilities

Fully licensed bar facilities are available. We can provide an extensive beverage and wine list, at very competitive prices. If you have a preference that is not on our wine list, please enquire as to its availability.

An appointment 2 weeks prior to the function is recommended to discuss your bar requirements. We regret that due to licensing laws, we are unable to permit any party to bring liquor onto, or to be taken off, the premises.

Bar Attendants (For Cash Bars)

Suggested bar attendant ratio is a 1:50 guest, depending upon the nature of the function.

In the event of the hiring of extra bar staff, a surcharge of $140.00 (minimum 5 hours shift) will apply per extra bar attendant.

Confirmation of booking / final payment

A minimum deposit of $220.00 is required as confirmation of your venue booking, and will be deducted from your final account. Cheques should be made payable to the Bathurst Convention and Function Centre. EFTPOS available.

Part payment may be made at any time, however, full payment is required at the end of the function, unless arrangements are made in advance with the Co ordinator.

Cancellation /Transferred Bookings

Should you unfortunately require to cancel your function, your confirmation deposit will be retained by Bathurst Convention and Function Centre. In the event the cancelled function date is re let, Bathurst Convention and Function Centre will refund your initial deposit in full.

If your confirmed function is transferred from one date to another, a second minimum deposit of $220.00 will be required. When the original date is re let, the full deposit will be refunded.

Please be assured we will do our utmost to re let all cancelled and transferred function dates.

Venue Charges / Seating Capacities

• Please see all inclusive price in the menu. "All inclusive" means room hire, tables set up with white linen tablecloths, paper serviettes (many colours from which to choose; linen serviettes available for extra), crockery, polished cutlery and glassware, waiting staff and, of course, delicious food.
• Should you wish to book the entire complex exclusively, an additional fee of $220.00 would assure your privacy.

The "Cedar Room" has a formal seating capacity of 200 when the dance floor is fully utilised for seating.

The Foyer and Lounge Bar can also be utilised, as required, to accommodate maximum numbers. The Bathurst Convention and Function Centre is licensed as a public hall of entertainment venue for 300 people.

Function Floor Plan

To complete the final arrangements of your function, a floor plan with table placement and numbers is essential. These details are required within the week prior, and will assist us in ensuring your function is conducted with a minimum of fuss.

Music

If required, it is important to confirm all music arrangements when booking your function. Bands, discos, etc will need to contact us for set up times in order to access the function room. We can recommend and assist in the hiring of musicians from modern tastes to classical, providing an entertaining evening.

Final Numbers

Minimum numbers of guests should be confirmed 7 working days prior to the date of the function, and will confirm the minimum number to be billed.

Decorations

The tables are dressed with white linen tablecloths and table napkins in a colour of your choice, ready for your floral decorations. If required, we can arrange a florist with whom you can co ordinate your particular decorations in a style and colour to suit.

It would be our pleasure to advise and assist with any additional arrangements, such as celebration cakes, photographer or Master of Ceremonies.

Price Variation

Every endeavour will be made to maintain prices as printed, however, these are subject to alteration without notice.

Accommodation

There are two apartments on-site, the Champagne Rose Suite and the Claret Ashe Suite. Charlotte Apartments, new 4 ½ star serviced apartments, are only a short drive away.

Personal Property

The Bathurst Convention and Function Centre will take all reasonable precautions to ensure the safety of the personal property of its guests, but cannot accept responsibility for losses resulting from theft or damage.

Damage to Venue Property

The organisation or person booking the function is responsible for any damage sustained to any part of the Bathurst Convention and Function Centre during the function, due to misuse or negligence.

PLEASE NOTE:
No confetti (including any metallic sprinkles or scatters), rice or littering of premises or streets is permitted.

Please do not hesitate to make an appointment with our Co ordinator on (02) 6331 2423 to discuss further details. Allow us to show you, at your leisure, Bathurst's finest function centre.