Business Functions

“A place licensed for public entertainment for up to 300 persons”

The "Acacia Room" or the "Cedar Room” an excellent choice for your next business function. Our experienced staff are here to assist and guide you in all details, and provide you with the best quality food and service.

The Menu

We can offer you a most comprehensive choice of menus ranging from light, healthy business lunches, cocktail food, smorgasbords or formal dinners. Vegetarian, allergy free dishes or individual preferences can be catered for.

Full day’s catering for seminars from $26.40 per person.
Fingerfood from $12.00 per person.
Two course Served Dinner from $39.60 per person.
Buffet Dinner from $39.60 per person.

Bar Facilities

Fully licensed bar facilities are available. We can provide an extensive beverage/wine list at very competitive prices. If you have a preference that is not on our wine list, please enquire as to its availability. We regret that due to licensing laws, we are unable to permit any party to bring liquor onto the premises.

Confirmation of booking / final payment

A minimum deposit of $220.00 is required as confirmation of your venue booking, and will be deducted from your final account. Cheques should be made payable to the Bathurst Convention and Function Centre. EFTPOS facilities available. We accept Mastercard, Visa and Amex. We also accept payment via electronic funds transfer.

Part payment may be made at anytime, however, full payment is required during the week prior to your function, unless arrangements are made in advance with the coordinator.

Audio / Visual Requirements

The following equipment is available for hire and should be requested at the time of booking, to ensure availability.

Equipment	Charge
TV/Video (VHS)	$85.00
TV/DVD	$130.00
Overhead Projector	No charge
Screen	No charge
Whiteboard	$11.00
Data Projector	$110.00
Microphone	No charge
PA system	$150.00
Broadband internet access (wireless)	$22.00/day $35.00/week
Lectern	No charge
Flipchart	$22.00
Podium	$110.00

Room Hire Charges / Seating Capacities

For seminars, conferences, workshops, etc, on weekdays:

	Full Day (9 hours access)	Half Day (4 hours access)
Acacia Room	$220.00	$165.00
Cedar Room	$330.00	$220.00

Consecutive days and multiple bookings negotiable.
Foyer and Lounge also available.
Extended hours available – please ask for a quote.
Please ask about weekend rates.
For lunches, dinners, etc, please see ‘all inclusive’ price on menu.”

Seating Capacities
	Theatre	U-shape	Classroom	Cabaret	Banquet
Acacia Room	50	24	27	30	60
Cedar Room	150	33	48	70	140

The "Cedar Room" has a seating capacity of 220 (Theatre Style) and 200 (Table Seating) when the dance floor is fully utilised for seating.

The Foyer and Lounge can also be utilised as required.

Function Floor Plan

To complete the final arrangements of your function, a floor plan of set up style (U-shape, theatre-style, classroom style, cabaret) and table numbers is essential. If audio/visual equipment is required, a floor plan of room layout is also needed. These details are required seven working days prior to your function, and will assist us in ensuring a professional function with a minimum of fuss.

Music

If required, it is important to confirm all music arrangements when booking your function. Bands, discos, etc will need to contact us in order to access the function room. We can recommend and assist in the hiring of musicians from modern tastes to classical, providing an entertaining evening.

Final Numbers

Minimum numbers of guests should be confirmed seven working days prior to the date of the function, and will confirm the minimum number to be billed.

Decorations

Table settings in colours of your personal choice are included when having a meal. Our prices do not include floral decorations, however, we can arrange a florist with whom you can coordinate your particular decorations in a style and colour to suit.

It would be our pleasure to advise and assist with any additional arrangements, such as celebration cakes, photographer or Master of Ceremonies.

Accommodation

There are two apartments on-site, the Champagne Rose Suite and the Claret Ashe Suite. Charlotte Apartments, new 4 ½ star serviced apartments, are only a short drive away.

Personal Property

The Bathurst Convention and Function Centre will take all responsible precautions to ensure the safety of the personal property of its guests, but cannot accept responsibility for losses resulting from theft or damage. Convenors are advised to arrange their own insurance coverage.

Damage to Venue Property

The organisation or person booking the function is responsible for any damage sustained to any part of the Bathurst Convention and Function Centre during the function, due to misuse or negligence.

PLEASE NOTE:
No confetti (including any metallic sprinkles or scatters) or littering of premises or streets is permitted.